Living Well Disability Services

Mendota Heights

Job Title:
Executive Assistant

Earn up to a $1,000 hiring incentive as a New Employee with Living Well Disability Services! Job Summary Living Well Disability Services transforms the lives of people impacted by disabilities though the delivery of exceptional services. Our vision is a day when all people impacted by disabilities and our employees live well. The Executive Assistant is an integral part of the administrative team and is responsible for providing high-level support to the President/CEO, the Board of Directors, and other departments as needed with daily administrative support and scheduling functions. The Executive Assistant is committed to providing services in a manner that reflects Living Well Disability Services’ mission and vision. Job Duties and Expectations Provide administrative support to the President/CEO by coordinating activities including managing schedules and calendars, reviewing and summarizing reports and documents, preparing documents and reports, researching and analyzing information, managing internal and external communications systems, developing and recommending processes and systems to ensure smooth operations, and assisting with travel or external events as needed. Serve as a voice and face of the organization for Board Members, donors and other internal and external audiences. Provide administrative support for the Board of Directors by managing meeting arrangements, materials and minutes, attending full Board and Executive Committee meetings, as well as assigned Committees and Task Force meetings and maintaining the BOD section of the agency website. Provide support to the Advancement department by acting as backup for gift entry and acknowledgement for gifts received and creating analytic reports and assisting with agency publications and events as needed and assigned. Provide administrative support to Finance, Operations, and Human Resources departments as needed. Provide support to the Administrative Office including ordering office supplies and back up for the receptionist as needed. Serve as Office Manager for the Administrative Office including the organization, scheduling use of, and maintenance of shared spaces. Ensure that shared office space presents in a welcoming and professional manner. Perform responsibilities in a professional manner, establish and maintain professional boundaries in all interactions and communications between team members, co-workers, individuals, and support staff. Complete other tasks and responsibilities as assigned and/or needed to ensure the agency meets its mission. Skills, Knowledge and Abilities Demonstrated proficiency with Microsoft Office, especially Outlook, Word and Power Point and administration of a relational database (Raiser’s Edge preferred.) Attention to detail. Possess capacity to work independently and collaboratively, developing effective working team relationships with staff, donors, and volunteers. Demonstrated ability to efficiently prioritize, track coordinate and complete multiple tasks. Demonstrated excellent verbal and written communication skills. Successful work experience includes project management experience, relationship building and use of technology. Valid driver's license and approved to drive for Living Well Disability Services and access to reliable transportation. Proven ability to maintain confidentiality and use excellent judgment in sensitive situations. Required Education and Experience Associate degree in Business, Communications or related field, or an equivalent combination of education and experience preferred. Two years related experience required. Strong computer skills utilizing various software programs and applications. Individual must have a valid Minnesota Driver’s License and the ability to be deemed eligible to drive by the Living Well Disability Services insurance carrier Individuals must be able to pass a Minnesota Department of Human Services Background Study Work Environment The majority of the job duties will be performed at the administrative office with additional time spent traveling to various locations as related to and required for the position. Flexibility in work hours and locations is required to meet the organizational needs of this position. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smart phones. Physical Demands While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret information and documents; analyze and solve non-routine and complex office administrative problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions; and interact with coworkers and employees, persons supported, the public and others encountered in the course of work. Benefits Information: Full-time employees are eligible for the following benefits: Generous Paid time off (PTO) Health Insurance including Vision and Dental FSA & HSA Plans – Benefit Resource, Inc. (BRI) 401k Retirement Plan with Employer’s Match Short Term / Long Term Disability Life Insurance (at no cost to you!) Accident, Critical Illness and Hospital Insurance - UNUM Employee Assistance Program Financial Benefit – Honeybee Employee Discounts through – YMCA Corporate Wellness Tickets-At-Work LifeMart For more information about Living Well Disability Services visit our website at! We are an Equal Opportunity and Affirmative Action Employer


How to Apply: